We would love your assistance to make this evening as memorable as ever for our guests and to create a relaxing space for our parents/caregivers who choose to stay in our respite area. We have a variety of volunteer opportunities available for the night. Please read through the list and find out where your service would best suit your gifts and talents.

At the bottom you will see a link to register. You will also need to sign a media rights release, a general liability release and have a background check on file with Jacob’s Well. A mandatory, on-site training will be provided for volunteers at various dates & times.

TIMELINE for the Night

5:15 pm – Volunteers arrive (if unable to arrive at this time, please let us know; we would still love to have you)

5:15-6:00pm – Check in with the team lead over your area, receive last minute information, and wait for Kings and Queens to arrive

Volunteer Check-in will close at 5:45 pm

6:00 pm – Kings and Queens will arrive!!

6:00 – 9:00 pm – NIGHT TO SHINE

9:00 pm – At the end of the night, as soon as you are done in your area, you are free to leave.

Additional Information

** Under the age of 18: A permission slip will be sent out to you. Please return those to the church office as soon as possible.

** Background Checks: If you do not have a background check on file with us, one will be sent out to you. Please keep your eye out for an email from Checkr (the company Jacob's Well uses for background checks). Please complete this in a timely manner. Everyone volunteering during the night is required to have a background check done. IF you do not complete it, you will not be able to serve.

VOLUNTEER POSITIONS: 

Buddy Team: Accompany and assist assigned guests throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner, dance with them, and participate in activities with them. Volunteer buddies must be at least 16 years old. It is encouraged to dress up as a buddy! Wear a suit, shirt, and tie, a prom dress, or a formal dress you have!   This is our biggest need (100 ppl).

Check-In Team: Are you quick at thinking on your feet in chaotic situations? This role is for you! In this role, you will welcome the Kings and Queens and assist them with getting their lanyards for the night. You will then assist them with getting paired with a buddy for the night. Once all guests are checked in, we will have you cheer on the Kings and Queens down the red carpet and/or be a volunteer floater. No dress code or encouraged attire for this position.   

Greeter + Bathroom Attendant: This dual volunteer position will start your night as a door greeter. You will hold the doors for the Kings and Queens as they enter the building, welcoming them with a smile and letting them know how happy we are to have them there! Once all the Kings and Queens are checked in, your role will be to monitor the bathrooms. This includes making sure the Kings and Queens go into their respective bathrooms alone, and if they do not come out in a timely manner, you and their buddy can go check on them. No dress code or encouraged attire for this position. Volunteers and buddies will not help guests with undressing, dressing, or toileting. Parents and caregivers will be contacted for this.  

Sensory Space Attendant: Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music, or simply providing them with some quiet time. No dress code or encouraged attire for this position. 

Hair & Makeup Team: Welcome each guest to the salon station for hair and makeup. Chat with them while you pamper them and make them feel special. Experience in this department is preferred. No dress code or encouraged attire for this position. You will remain in this area until 7:30/8:00pm and then can offer to float or leave for the night.

Crowns & Tiaras Team: Welcome each guest to the Crowns & Tiaras Station. Guide them through all the various choices of crowns and tiaras they can choose from, and help them, if needed, to choose the perfect crown or tiara for the evening! No dress code or encouraged attire for this position.

Shoeshine Team: Welcome each guest to the Shoeshine Station. Help them to find an open seat. Chat with them while you pamper them and make them feel special. No dress code or encouraged attire for this position. 

Prom Area Food Service: Serve catered food in the main event space. Refill water, lemonade, and food warmers if needed. Clear tables of finished dinner plates as the Kings and Queens finish their meals. No dress code or encouraged attire for this position.

Crafts & Games Team: Participate in different games and crafts with the Kings, Queens, and their buddies during the night. Encourage guests and maintain a fun atmosphere. No dress code or encouraged attire for this position.

Coat Check: Welcome guests, take their coats and in return give them the corresponding number to go with their coats for the end-of-the-night pick-up. During the event, you will assist if any Kings/Queens leave early. When the event is over you will assist with getting coats back to the guests and handing out swag bags. 

Limo Team: Assist with getting the correct number of people into the limo as they load and unload for limo rides. 4 volunteers will be holding doors and assisting with getting guests on and off; 2 volunteers will ride on bus to monitor music choices so they are appropriate. No dress code or encouraged attire for this position.

Flower Team: Help guests select and pin on their flowers, or place them on their wrists. No dress code or encouraged attire for this position.

Karaoke Team: Encourage Kings and Queens to sing their hearts out in the Karaoke Room! You will help them choose their song and show them how to follow along. As they are singing, you are dancing along and cheering them on! All equipment is provided.

Parking Team: If you don’t mind the cold and are able to help direct traffic, help find parking spaces and assist getting guests in and out of vehicles, this is your spot! Dress appropriately for the weather!

Photography Team: Our Kings and Queens love to look back on photos from the night and remember the special details! Be part of making this happen by being on our photography team. Roam the event and take pictures of all the fun that is taking place. Photography experience is recommended; must have a personal professional photography camera to use during the event. SD memory cards will be provided.   

Volunteer Floater: For this volunteer position, you will need to arrive at 4:45 p.m. If you are outgoing, love taking charge, and are easy-going, this volunteer position is for you! Your job will be to usher in volunteers as they arrive for check-in at 5:15 PM and get them to where they need to go for the evening. Once the night to underway, you will be at the “floater station” where volunteers can come and have you cover for them while they use the restroom, or if they need assistance with their buddy, this will be the “hub.”

Respite Area Volunteer: You will greet parents and caregivers as they enter the respite area. Throughout the night, you will assist with raffle basket handouts, restocking the dessert table, checking on the buffet for restocks, and assisting the team lead over the area with any other needs.

Red Carpet Cheering Squad: Want to serve as a family? All ages welcome! This role requires 3 things: clapping, cheering, and smiles! Cheer on all of our Kings and Queens as they march down the red carpet! Your job is to celebrate! This position is perfect for families with young kids who want to serve. Once all the Kings and Queens are in the dance, you are free to go. This volunteer role will be from 5:30-7:15ish PM. If you are under 14 years of age, you must be accompanied by a parent or guardian. 

Week of Set-Up Volunteer and/or Saturday Clean-Up Team: Want to serve but can’t be there for the event? We would love for you to join our set-up team or clean-up team! Set-up will take place throughout the day on Thursday (2/11), and Friday (2/12). All clean-up will be Saturday, February 13th, beginning at 8 AM. No background check or media release required – just willing hands!!! Please contact Vivian Lawyer at ntsinfo@jacobswellgb.org or call 920-562-3554 to sign up for this position.